WINDGATE II
BOARD OF DIRECTORS
MEETING
Association Office
Board
Members Present: Richard
Adler, President; Marilyn Jones, Vice-President;
Board Members Absent: Dan Stevenson, Secretary.
Representing
KPA, Inc.:
Attending
from the Association Office:
Unit
Owners Present: 2502B,
2512-E, 2528-A, 2550-A, 2550-D, 2552-A, 2552-B,
2552-C and 2560-B
Kim Niesel, Smartstreet Bank and
President
Adler called the meeting to order at
The board has
asked Noelle McCormick to join the Board of directors as a member-at-large.
Marilyn
moved to appoint Noelle McCormick to fill the vacant position of
Member-at-Large, Karen seconded; approved. 3-0-0
Marilyn
moved to approve the minutes of the November 17, 2004 meeting with amendments.
Karen seconded; approved. 4-0-0
TREASURERS
REPORT
Karen
gave the Treasurer’s report recommending that a CD that has matured be rolled
over to December 2007, Karen also stated
that there is sufficient monies available to cover bills due to CLS and that a
ratification should be made to reflect the $14,500 expenditure in the 2004
budget.
Marilyn
moved to approve the expenditure of $14,500 to be spent on 2004 landscape
budget, Karen seconded; approved. 3-0-1
2502-B,
has a variance request before the board.
2512-E,
has a reimbursement request before the board.
2528-A,
has correspondence as unfinished business before the board.
2550-A,
has a variance and petition before the board.
2550-D,
2552 A, 2552-B and 2552-C, represent a petition from resident’s concerning an
ash tree removal in the 2550-52 courtyard.
COMMITTEE
REPORTS
Buildings and Grounds
Committee- Several
residents from courtyard 2550-52 have petitioned the Board to delay the removal
of an ash tree in the courtyard. Residents state that it gives the area an
aesthetically unique appearance. Marilyn gave background history on reasons the
five year comprehensive master plan was put together for landscape improvements
for Windgate II. She explained that all
items were prioritized by need and that the courtyard of 2550-52 is part of the
2004 plan. According to CLS, the tree is
in an inappropriate place and does not allow for the growth of plants. The size of the tree is also a factor in removal
since the root growth will cause cement damage.
After further discussion, it was noted that before the Board makes a
final decision, the issue of the ash tree in courtyard 2550-52 will be
addressed again by CLS to find more options.
See attached petition.
2550-A has a
variance to replace all windows in his unit.
Noelle moved to approve the replacement windows based on the brochure
provided, Karen seconded; approved.
4-0-0
2560-B has a
variance to replace her brass porch light with a black iron porch light with a
motion sensor. Marilyn moved to
disapprove the variance request for the black iron porch light based on architectural
consistence, not the safety feature, Noelle seconded; request denied. 4-0-0
2502-B has a
variance to make improvements to his bathroom and kitchen. Marilyn moved to approve the variance
providing the owner submit to the association office all Arlington County
permits and upon completion, the final inspection report, Noelle seconded;
approved. 4-0-0
UNFINISHED
BUSINESS
2528-A Correspondence- The Board of Directors has previously
addressed the issue of bricks being placed on a common element. The resident is protesting removal of these
bricks and would like the board to address the issue again. The board’s main concern is the liability
issue the Association would assume if there were to be injury to another
resident caused by the pavers. After
further discussion, it was agreed to allow the unit owner to hire an
independent contractor, at his own expense, to assess the steps and offer an
opinion as how to fix the situation. The
board also agreed to defer any action until the steps have been assessed.
Expense Reclassification – Marilyn move to allow the
reclassification of expenses for drainage repair from the operating account
landscape to a reserve expense item, in the amount of $5500, Karen seconded;
approved.
3-0-1
NEW
BUSINESS
Rodent Control Contract – Suburban
Pest Service has submitted a renewal contract for rodent control for 2005 in
the amount of $2700. This will cover
maintenance and re-baiting of rodent traps around the association. Karen moved to accept Suburban’s renewal
contract for the amount of $2700 with no increase from 2004, Marilyn seconded;
approved.
4-0-0
Request for Reimbursement – Unit 2512-E has requested
reimbursements for carpet damage as a result of flooding through a basement window. She has submitted receipts in the amount of
$469.64. Marilyn moved to approve the
reimbursement of $469.64 from account 6060(Building Repairs) for damages incurred
from a common area drainage problem, Karen seconded; approved.
4-0-0
COMMUNITY
MANAGERS UPDATE
Management
requests formal approval of merit bonus that was approved by email
Marilyn
moved to approve bonus per the unanimous e-mail vote on November 22, 2004,
Karen seconded; approved.
3-0-1
FINAL
BOARD COMMENTS
It
was asked that Dwayne check the changing room and bathroom lights at the pool
and turn them off when not in use.
Board
member Noelle McCormick and resident Adrian Honigstock have volunteered to put
together a newsletter for the association.
Richard
would like the issue of parking be re-addressed in May 2005 to follow-up the
need for additional visitor parking spaces.
He would also like to relax the parking regulations in the event of a
heavy snowfall.
Marilyn
moved to adjourn the Board of Director meeting at 9:08 PM, Karen seconded;
approved.4-0-0
Meeting
adjourned.
___________________________________ __________________________
Dan Stevenson,
Secretary Date
Board of
Directors
Windgate II