WINDGATE II
BOARD OF DIRECTORS MEETING
Board
Members Present:
Board Members Absent: None
Representing
KPA, Inc.:
Guest:
Attending
from the Association Office:
Unit Owners
Present: 2508-E, 2510-A, 2514-B, 2514-D,
2518-C, 2520-A, 2520-D, 2522-C, 2526-E, 2528-D, 2528-E
President
Adler called the meeting to order at
PARKING DISCUSSION
Richard
opened the discussion by thanking all residents for their comments and ideas
for resolution of the parking issues. He stated that all written communication
had been collected and presented to the Board for their review, and
consideration in coming to a resolution of the parking situation at the front
of the property (2500 – 2536).
He
also outlined guidelines for comment from residents in attendance at this
meeting. He requested that only those residents who had not submitted written
comments speak to the Board at this time. With these guidelines, Richard
solicited comments from the audience.
2520-D – asked the Board how they proposed to address the
issue of multiple (4 or more) residents living at the same address? This question reflected on the parking rules
currently in place which allow for only two (2) residential permits and one (1)
visitor permit.
Richard
stated that as the rules are currently written, that multiple vehicles parked
on the property would be a violation of those rules. Should a violation occur,
the due process of the Board would be enforced.
2526-E – feels that the burden of identifying offenders of
the parking rules is put on the residents; not the Board or staff. Management
and the staff should bear this burden, not the residents. Management stated
that neither management, nor staff were on the
property when most offences occurred; therefore, the residents were the most
efficient way of informing the Board and the office of suspected violators.
2520-A – stated they felt that one visitor/resident with a
third vehicle should not be able to monopolize a ‘visitor space’.
2528-D – presented additional signatures on a petition that
had been circulated. The Board acknowledged that these would be taken into
consideration in their continued evaluation of the situation.
2514-B – asked if action would be taken this evening? The Board
responded in the affirmative.
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Richard
closed discussion to the audience at this time, and solicited Board member
comments.
Dan thanked Richard for the concise summary of the
current parking situation. He went on to say that the Association cannot
provide unlimited parking when 158 spaces are available, and 155 resident
parking permits have been issued.
Richard responded that under any set of circumstances available
parking was an issue. He reminded those in attendance that resident parking
took precedence over visitor parking, and that the designated visitor parking
was shared between residents and visitors on a first come, first served basis.
Subject
to further review, the Board’s decision regarding visitor parking was to reduce
the number of visitor spaces from 20 to 10. Dan then offered a motion to: 1)
Reduce the visitor parking spaces from 20 to 10; 2) the visitor spaces be
designated as 10 spaces south of the fire lane between 2516 & 2518; and 3)
signage be installed directing visitors towards visitor parking. The signage
should state that there is designated visitor parking, and that a visitor
permit is required.
Noelle
allowed that this motion would limit available visitor parking, but more
importantly, would allow for more resident parking, as well as ease for the
enforcement of the visitor parking rules.
Karen
seconded Dan’s motion. Motion passed.
Following
approval of this motion, Noelle recommended that an special meeting be scheduled
which would allow residents to voice their concerns vs. written
communication. Noelle will provide a detailed analysis of the data on hand that
would provide residents with the pros/cons of all suggestions presented to the
Board. She also suggested that a Parking Committee be formed, and efforts
towards this end will be pursued.
Richard
thanked those members of the Association in attendance, and closed all
discussion regarding parking. He allowed that the Board had a very full agenda,
and that the meeting must move forward.
Dan
moved that the minutes of the
GUEST SPEAKER
Asked
how long it would take for the shrubs to sprout new growth, Nestor responded,
that many of the shrubs pruned (approximately 75%) were already sprouting new growth, and the balance depended on the age of the plant
material itself. Dan asked whether or not shrubs, that did not respond to the pruning,
were in the Association’s master landscaping plan? This answer is yet to be
determined. The question will be asked of the B&G Committee.
AUDIT PRESENTATION
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presented
by the auditor were differences in how KPA accrued year-end expenses. The audit
showed this as a favorable difference for the Association.
Karen
inquired about the overdraft shown in the audit, and Jim explained that it was
due to a software error. It was presented to Goldklang at the time of audit
review. Karen also questioned the presentation of the net loss as reported. Jim
offered that this type of presentation was standard for community association
audits. Karen felt that she wanted further explanation from Goldklang. However,
these questions did
not affect the approval of Draft #2 of the audit as presented by the auditors.
Karen
moved to approve Draft #2 of the Association’s 2004 Audit as presented by
Goldklang, Cavanaugh Associates, PC. Noelle seconded. Motion passed.
TREASURERS REPORT
Dan expressed concerns that Water & Sewer expenses were
over budget. He inquired if notices went out to units where an invoice for the
quarter was higher than the previous invoice. Management responded that notices
were sent.
Water & Sewer usage is monitored by the Association
Office, and Jim suggested that Management might want to provide the Board with
a copy of the quarterly spreadsheets.
2526-E -
thanked the Board for their time
and effort in trying to resolve the parking issue. The resident suggested that signage directing
visitors to the designated parking area would be beneficial. Additional
signage, such as the 10 MPH signs recently installed by Windgate III, would be a good
idea for Windgate II.
The
resident inquired about the process for the ‘evolution of parking concerns’.
How would this occur? Richard responded that a detailed analysis of the
comments/ideas submitted by residents would be forthcoming,
the formation of a Parking Committee might assist the Board in coming to a
resolution of these issues, and working with neighboring communities to
petition the County to change the parking regulations along
The
resident was also concerned that motions could not be made from the floor. It
was explained that only the Board could make motions, and that if the resident wished
the Board to consider a motion, the motion should be submitted, in writing, to
the Board for their consideration.
COMMITTEE REPORTS
B&G - None
2538-F
–
submitted a variance for the renovation of the kitchen. Dan moved to approve
this request with the stipulation that a licensed contractor make these
renovations. Noelle seconded. Motion passed with a vote of 3-0-1 (Karen
abstained as this is her request).
2502-E – submitted a request to grandfather the satellite dish
installation made by the previous owner. Dan moved to approve this request with
the same conditions as stated in the previous approval. Karen seconded. Motion passed.
2528-A
– submitted a variance for the plant material already installed at the front
and rear of their unit. Dan moved to approve this request. Noelle seconded. Motion passed.
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UNFINISHED BUSINESS
None
NEW BUSINESS
Late
Fee Waiver Request – Account #290-0725 requested waiver of a late fee.
Dan moved to deny this request. Karen seconded. Motion passed.
Bed
Reduction Proposal – CLS presented a proposal for the reduction of mulch
beds where rejuvenational pruning had occurred. Following definition of this
proposal by Management, Dan moved to approve this proposal at an expense of
$2,780. Noelle seconded. Motion passed.
Master
Landscape Plan – Management
presented the CLS Master Landscape Plan as shown in the original proposal submitted
by CLS. The proposal, considered Priority #1 by the B&G Committee, showed
the items that were pending, and at a cost of $17,355. Management recommended
that the B&G Committee review the remaining items on this proposal, and select those line
items that could be accommodated in the 2005 budget. Based on these
recommendations, the
Association Office will ask the Board, via email, to approve the
expenditures.
The committee chair had arrived at this point, and
suggested that she would like to do a walk-through with CLS to confirm what had
been accomplished, and what was yet to be accomplished, according to the Master
Plan, prior to recommending any further expenditures.
COMMUNITY MANAGER’S
UPDATE
Seasonal Plantings - Liz submitted proposals from CLS for the installation of seasonal
plant material at the front entry property wall on
As part of the Master Plan, seasonal planting at the
At this juncture, Dan moved to approve an expense of
$845.15 for seasonal plantings at both the front and rear entrances to the
property. Karen seconded. Motion passed.
Yard
Sale – Liz informed the Board that
Windgate III was inviting various vendors to participate in the Yard Sale.
These vendors would provided various services to the
Community such as chimney sweeps, window replacements, window washing,
security, etc. Windgate III was requesting of Windgate II permission to allow
these vendors to set up in the Gazebo.
The
Board was concerned that allowing vendors to participate was an “implied
endorsement”. Questions also centered around “What was
Windgate III’s selection criteria for the vendors?”
Overall,
the Board felt this was a community activity, and outside vendors should not be
invited to participate.
Richard
agreed to contact the Windgate III board president to further pursue this
issue.
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Vacation – Liz informed the Board that she would be on
vacation from May 20 – 27.
FINAL BOARD/RESIDENT
COMMENTS
Dan inquired about certain notations on the Site
Inspection report. Specifically:
* Crack in the serpentine wall at the front of the
property. Management stated that repair of a crack would be done by a
professional contractor, and
the repairs would be in keeping with the appearance of the wall.
* 2520-A - Repair of a ‘lifted roof’. Management
explained that this notation related to the appearance of the roof line appearing out of
alignment with the rest of the roof. A contractor will assess and make repairs
as necessary.
* 2540-D – Removal of daylilies. This is a B&G
request and assigned to maintenance.
* 2534-A – A political sign was displayed in the
window of the unit. Under Association guidelines/rules signage is not
permitted. The resident received a “First Notice” violation letter.
Meeting
adjourned at
___________________________________ __________________________
Dan
Stevenson, Secretary Date
Board
of Directors
Windgate
II