WINDGATE II
BOARD OF DIRECTORS MEETING
Board
Members Present:
Board Members Absent: None
Representing
KPA, Inc.:
Attending
from the Association Office:
Unit Owners
Present: 2562-B
President
Adler called the meeting to order at
HEARING
2568-C – Neither the unit owner, nor the tenant were
present for the hearing. Dan moved to suspend all privileges. Marilyn seconded.
Motion passed.
Noelle
moved that the minutes of the
TREASURER’S REPORT
With an account balance of $91,904 in the Wachovia Money Market account, Karen recommended the purchase of a $40,000 CD at an approximate 4% interest rate. This CD would mature in June 2008. Karen moved to approve this recommendation. Noelle seconded. Motion passed.
COMMITTEE REPORTS
B&G – Marilyn, Chair of the B&G Committee, requested
confirmation of the availability of funds for the continuation of landscape
enhancements as outlined in the Association’s Master Landscaping Plan.
Management confirmed that funds were available.
Management
informed the Board that the regular seasonal pruning throughout the property
would begin the week of June 13.
Marilyn
informed the Board that members of the B&G Committee walked the front half
of the property to assess the work done by CLS in April was according to the
Master Plan. A walk-through of the second half of the property will be
scheduled within the next two weeks. Discrepancies that were found during the
first walk-through, along with any that might be found on the second walk-through,
will be forwarded to the Association Office for transmittal to CLS for
resolution.
Marilyn
also stated that recommendations will be forthcoming, following the
walk-throughs, on how the Association might spend the remaining dollars in the
landscaping and tree budgets.
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Richard
inquired how the B&G Committee viewed the over-all appearance of the
property. Marilyn responded that all looks relatively good.
Newsletter – Noelle reported that the committee has developed
approximately five pages of editorial. Richard stated that he would also
provide an article. Noelle hopes to have the newsletter published within the
next few weeks.
2554-B
–
submitted a variance for replacement windows. Noelle moved to approve this
request with the stipulation that windows must be white and have contoured
mullions. Karen seconded. Motion passed.
2526-E – submitted several requests. These requests were
for:
Approval of the replacement of the
garden window was delayed until the resident provides a brochure presenting the window to be installed.
UNFINISHED BUSINESS
None
NEW BUSINESS
Termite
Warranty Renewal – Suburban Pest Service, Inc. submitted the annual renewal contract for
this service. Dan moved to approve the
warranty renewal. Marilyn seconded. Motion passed.
2508-C – the unit
owner is seeking permission to install an awning over his deck. The resident
has not been able to utilize the deck due to the sap/pine needles from two
large pine trees that overhang their deck. The Board is not in favor of
permitting such an installation and the Bylaws clearly state that an awning is
prohibited.
This
issue has been referred to CLS for an
assessment. CLS will be asked if pruning of the pine trees is appropriate and,
if so, the pine trees will be pruned. If not, the unit owner will be asked if
they are in favor of the trees being removed.
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II Board Meeting
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Concrete
Replacement – Brothers Paving & Concrete
Corporation and Standard Striping submitted
proposals for concrete sidewalk & patio replacement. Following review of
these proposals, Dan moved to approve the Brothers proposal. Marilyn seconded. Motion passed.
The
resident of 2562-B was present regarding the patio replacement included in this
proposal. The resident inquired about the timing of the replacement. Management
stated that as soon as a schedule was received from the contractor the
information would be passed on.
Dan
also asked that the areas around 2506-A, 2536-2540 and 2562-C be assessed. He
stated that these areas of sidewalk are under water during rainstorms.
Management stated that an assessment would be done.
Drainage/Flooding – 2576-C has suffered, over the course of the last
several years, flooding into the basement of the unit during severe rainstorms.
The flooding occurs as a result of the gutters continually being blocked by
pine needles from several large trees surrounding the unit. The Association has
had to pay for the clean-up. As a result of the latest incident, Management
sought solutions from several contractors.
Following
discussion of these various solutions, Noelle moved to accept the proposal from
Bartlett Tree Experts for the removal of two pines from the area outside of the
unit. Marilyn seconded. Motion passed.
The
unit owner will be informed of this resolution, and will also be assured that
the B&G Committee will assess the area for suitable replacement trees.
Parking – the resident of 2536-E has requested that the
parking regulations regarding visitor parking that were in place prior to the
changes made last fall, and modified this spring, be re-instituted.
Noelle
stated that she is developing a matrix that will outline parking options. She
hopes to have it completed in the near future. The Board agreed they would
monitor the visitor spaces over the next couple of weeks to identify those
residents who appear to be using the spaces for the parking of an additional
vehicle.
The
Board requested that the response to the resident be that the regulations currently
in effect will remain, the Board will continue to monitor the situation.
COMMUNITY MANAGER’S
UPDATE - None
FINAL BOARD/RESIDENT
COMMENTS
Marilyn suggested a list of items for Board consideration.
Those items include:
* Trash Bins – Many are in disrepair. Should
the Board consider replacement or restoration? In the mean time, Maintenance
will be asked to repair the bins behind 2522 and 2540. Maintenance will also be
asked to put an insert into the bin at 2522. Management was asked to provide
information for the next board meeting on the purchase of new trash bins.
* Light Poles – The poles throughout the
property need to be assessed. Many are in need of straightening; many are in
need of repair or replacement.
*
* Gutters – This is not a new issue, and the
Association should consider replacement during the next painting cycle..
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* Doggie Pot Stations – The Association
should consider installation of at least two doggie pot stations on the
property. Management was asked to provide information for the next board
meeting.
Delinquencies were
discussed.
Marilyn moved to exit
Executive Session at 9:15 PM. Noelle seconded. Motion passed.
Meeting
adjourned at
___________________________________ __________________________
Dan
Stevenson, Secretary Date
Board
of Directors
Windgate
II