WINDGATE II
BOARD OF DIRECTORS MEETING
August 31, 2005
Board
Members Present:
Board Members Absent:
Representing
KPA, Inc.: Mary Johnson, Interim Community Manager
Attending
from the Association Office:
Unit Owners
Present: 2514-E, 2544-B, 2552-C,
2560-B
President
Adler called the meeting to order at 7:02 PM.
Marilyn
moved to approve the July 26, 2005 minutes as written. Dan seconded. 3-0-2 (Karen & Noelle
abstained as they were not present at the meeting.)
TREASURER’S REPORT
Karen
noted that as of July the Association was running at a surplus of $24,261. She
also noted that the maintenance salary line item and landscaping were under
budget. She requested that Management look in the salary issue, and Marilyn
stated that the landscaping expenses for the year were not yet complete.
There
is a CD that matures on September 4, and Karen moved to roll over $40,000 into
a three- year CD. Marilyn seconded the motion. Motion passed.
2552-C
is concerned about the overhanging trees in rear parking lots (especially the
oak & pine trees) as birds are damaging the cars parked beneath them. It
was reported that CLS has trimmed the trees, and that further trimming could
cause possible damage to them.
COMMITTEE REPORTS
B&G
Marilyn
stated that the trees in the parking lots will be re-evaluated, as well as
those trees that overhang several patios for solutions to the problems they
present. She will also send an email to the B&G Committee to determine what
the next steps are for the completion of the 2005 portion of the Association’s
Master Landscaping plan.
Various
items from the plan that were to have been done, and sited on a recent
walk-through by committee members will be addressed with CLS.
2560-B
reported that a great deal of the sod put in place earlier in the summer
appears dead. Marilyn stated that it is not dead and will come back in the
spring. Also, the sod in this yard is gone and black-eyed Susan’s that were to
be removed from this area have not been.
Dan
requested that Management check to see if a request was sent to CLS for
replacement plant material for the bed at the front of the property where the
fire occurred.
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August
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Newsletter
No
report.
2514-E
–
submitted a variance for the extension of their patio. This extension does not
exceed the current boundary of the patio; it is an extension of the concrete
slab. Noelle moved to approve this variance. Dan seconded. Motion passed.
2524-D
– submitted a variance for the
installation of a satellite dish. Dan moved to approve this request as long as
the resident follows the Association guidelines for installation. Noelle
seconded. Motion passed.
2544-E – submitted a variance to finish the basement. Dan
moved to approve this request. Marilyn seconded. Motion passed.
2560-B – submitted a variance to install a gate in the
patio fence (currently there is not a gate). As this situation appears to a
builder over-sight, the Board stated that the gate installation should be at a
cost to the Association, not the resident. Noelle moved to have the expense of
this installation paid for by the Association. Marilyn seconded. Motion passed.
The
Board requested that the resident schedule the installation and have the fence
company forward their invoice to the Association Office for payment.
2564-A - submitted a
variance for installation of new windows. Marilyn moved to approve this
request. Noelle seconded. 4-0-1
(Dan abstained as this is his request.)
UNFINISHED BUSINESS
None
NEW BUSINESS
Resident
Correspondence
2544-B – inquired if something might be done
regarding the pine trees that overhang her patio, and therefore, make it
unusable. Marilyn stated that she would request CLS to evaluate the trees for
removal, and seek proposals for their removal.
The
resident also inquired about the blue vs. red parking spaces in the back lot.
She has a red permit and can seldom find an open spot. She wondered if there
could be a re-allocation of spaces between the blue & red spaces. It was
explained that the blue permits were primary and that every unit was allocated
at least a blue permit.
As
parking throughout the community is a hot-button issue, the Board requested
that Management run a report of the current distribution of blue vs. red permits.
The Board also stated that they would begin monitoring the visitor spaces for
proper use.
Dead
Oak Tree – The Board was presented with three
proposals for the removal of a dead oak tree at the rear of 2500. Following
review of the proposals, Marilyn moved to accept the proposal from Davey Trees
for the removal and stump grinding of this tree. Noelle seconded. Motion passed.
Management
was also asked to check on the Bartlett contract that was signed earlier in the
summer for the removal of pine trees at 2576. Did that contract also provide
for stump removal; if so the stumps have not been removed.
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2005/2006 Snow Removal – Capitol Services
presented a proposal for snow removal during the 2005/2006 winter season. Dan
moved to accept this proposal. Marilyn seconded. Motion passed.
2006 Pool Management Contract – Continental Pools, Inc.
presented a one-year proposal and a three-year proposal for pool management
services. Noelle moved to accept the three-year proposal. Dan seconded. Motion
passed.
Richard stated that he would inform the Windgate III
Board as the pool is a shared expense.
Pool Repairs – Continental also provided a list of
suggested repairs following the closing of this year’s pool season. The Board
deferred this proposal until Management can review and make recommendations as
to the need for these repairs.
2006 Gutter Cleaning – Maple Leaf presented a
proposal for gutter cleaning services. Marilyn moved to approve Option B (4
cleanings per year at a cost of $4,900 or $1,225 per cleaning). Noelle
seconded. Motion passed.
2006 Exterminating Services – Suburban Pest Services
presented proposals for the following:
Rats/Mice
– Dan moved to accept this proposal. Noelle seconded. Motion
passed.
Termites
– Noelle move to approve the Termite Warranty Renewal. Dan seconded. Motion passed.
Ants – this proposal was deferred until
SPS can rewrite it to exclude interior treatment of units.
2006 Irrigation Services – Superior Sprinkler Systems presented a
one-year and a three-year proposal for the irrigation system maintenance.
Noelle moved to approve the three-year proposal. Karen seconded. Motion
passed.
Annual Meeting Package – Marilyn moved to approve
the package a presented. Noelle seconded. Motion passed.
Window Installation Violations – Several unit owners have
installed new windows without benefit of a variance request, and the new
windows do not follow the Association’s Architectural Guidelines. Richard wrote
a letter to be sent to each of these unit owners, but the Board did not agree
with its content. Management suggested that the Board seek a legal opinion on
what can be done. The Board agreed.
COMMUNITY MANAGER’S UPDATE
None
FINAL BOARD/RESIDENT COMMENTS
Management
brought to the Board’s attention a large crack in the serpentine wall to the
right of the entry onto the property. Management stated that a brick mason will
be looking at work to be done on one of the other properties, and will have
them assess the crack and present a proposal for repairs.
Richard
inquired as to when the painting of the fire lanes will be completed. He also
inquired when the
At
the July meeting the B&G Committee was asked to review brochures for the
replacement of trash receptacles throughout the property. Marilyn stated that
she has not had time to do this, but will present her findings at the next board
meeting.
Dan
was also asked to review information presented regarding the installation of
dogipots. He recommended that dogipots installation be considered with B&G
upon purchase of trash cans. Again, information will be presented at the next
board meeting.
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II Meeting
August
31, 2005
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None
NEXT MEETING
The
Board requested a regular board meeting prior to the Annual Meeting on October
20. A suggested date was October 11.
Meeting
adjourned at 9:25 PM.
___________________________________ __________________________
Dan
Stevenson, Secretary Date
Board
of Directors
Windgate
II