WINDGATE II
BOARD OF DIRECTORS MEETING
Board
Members Present:
Board Members Absent: Noelle McCormick, Member-at-Large
Representing
KPA, Inc.: Gina Spellman, Community Manager
Attending
from the Association Office:
Unit Owners
Present: None
President
Adler called the meeting to order at
Dan
moved to approve the
TREASURER’S REPORT
Karen
noted that as of August 31, the Association was running at a surplus of $26,331.
The $40,000 CD that matured on September 4, was invested
at an interest rate of 4.45%.
Currently,
there is cash balance of approximately $158,000 of which $118,000 is in the
money market account. Karen moved to approved the
purchase of a $20,000 CD to reduce the insurable money market account to
$100,000 or below. Dan seconded. Motion
passed.
Karen
also noted that there is a CD due on November 14. Karen moved to rollover this
CD. Dan seconded. Motion passed.
Dan
reported that there is a dead pine behind 2548 and Courtbridge that needs to be
removed. He also stated that the ‘
Management
will assess the pine tree and determine if Maintenance can remove it or whether
it needs to be assigned to a contractor.
The
portion of the fire lane at 2546 not painted is new concrete. Management will
inquire if Maintenance can paint this, or does A-1 Towing, who painted the fire
lanes, need to be informed.
COMMITTEE REPORTS
B&G - Marilyn stated that fall plantings should take place
within the next week or two.
There
was a great deal of discussion regarding the Master Plan and the accomplishments
of that plan in 2005, and what to expect in 2006. There will be walk-throughs
with CLS and members of the B&G Committee to assess the Association’s plans
for 2006, and to review the work accomplished in 2005.
It
was generally agreed upon that monies should be budgeted in 2006 to continue
with the Master Plan.
Windgate
II Meeting
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2
Newsletter – Although, Noelle was not present, she hoped to have
a completed newsletter within the next day or two. She will send an email version
of the newsletter for comments/edits before final production.
2510-B
–
submitted a variance for installation of new windows. Dan moved to approve this
variance with the stipulation that the window grids must be sculptured vs. flat,
as stated in the variance request. Marilyn
seconded. Motion passed.
2540-D
–
submitted a variance for installation of a new garden window. Dan moved to
approve this variance. Marilyn seconded.
Motion passed.
UNFINISHED BUSINESS
Suburban
Brothers Paving & Concrete – presented a proposal for
additional concrete work at 2546-A & 2562-C. The Board unanimously approved
this work via email. Management requests a formal motion for this proposal. Dan moved to approved the
proposal. Marilyn seconded. Motion passed.
Continental Pools, Inc. – In August, CPI had
presented a proposal for maintenance/repair work at the Windgate II/III pool.
The Board requested that Management inspect the pool area with regard to these
repairs and make a recommendation to the Board.
Management recommended that only the removal &
replacement of the skimmer, and the recharging of two
filters be approved. Based on this recommendation, Dan moved to approve these
repairs. Richard seconded. Motion passed. (This is shared expense
with Windgate III.)
The Board’s intent is to review, in the Spring, the other recommendations made by CPI regarding
coping stones, tile, and caulking.
NEW BUSINESS
Stump
Removal – The Board was presented
with a map indicating tree stumps throughout the community that need removal.
Dan pointed out that there were two additional stumps to be added to the map
(one at the rear of 2546; one at the rear of 2564). The Board requested
proposals for this project and to be presented at the November meeting.
2584-H
(Windgate III) – presented a request to the Windgate III Board for the
installation of park benches on the ‘Green’ between Windgate II and Windgate
III. Following review of the proposed locations, Windgate II supports the
installation of these benches.
Trash
Receptacles & Doggie Pots –
Marilyn provided her recommendation for the purchase of eight new trash
receptacles to replace those currently located throughout the community.
Marilyn moved to purchase eight 36 gallon trash receptacles. Karen seconded
this motion to be expensed to Reserves. Motion
passed.
Dan
provided his recommendation on the purchase of two Doggie Pots. Dan moved to
approve this purchase. Marilyn seconded the motion to be expensed to Maintenance/Ground
Supplies. Motion passed.
Placement
of the new trash receptacles and the doggie pots will be reviewed by Marilyn
and Dan, and their recommendations will be presented at the November meeting.
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II Meeting
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3
COMMUNITY MANAGER’S UPDATE
Gina
stated that site inspections will get back to a regular schedule. The first one
scheduled for October 13.
She
also requested that the Board consider a Special Meeting for the review of the
2006 Budget. The Board scheduled this meeting for Friday, October 14 at
FINAL BOARD/RESIDENT COMMENTS
Serpentine
Wall - The Board brought to
Management’s attention that at the August meeting, Management had pointed out
there was a crack in the serpentine wall at the front of the property, and
would seek proposals for that repair.
Have
proposals been sought? Management stated they would have proposals for review
at the November meeting.
Window
Installation without Benefit of a Variance – At the August meeting, the Board requested that legal counsel be
sought on the issue of window replacements without a variance. This became an
issue because several resident/owners replaced windows without a variance, and
replaced those windows without regard to the Association’s Architectural
Guidelines (sculptured grids vs. flat grids).
Management
noted that it could not confirm whether follow-up had occurred. A
recommendation/report would be available from legal counsel at the November
meeting.
There
was also a discussion regarding residents who wish to finish their basements.
Virginia Building Code now requires an egress from a finished basement. The
Board asked Management to research this issue, so that when the Board receives
a variance request for a finished basement, the guidelines for approval will be
in place.
2006
Meeting Schedule – Management stated
that a 2006 Meeting schedule would be provided to the Board via email.
None
NEXT MEETING
November
16, 2005
Meeting
adjourned at 9:12 PM.
___________________________________ __________________________
Dan
Stevenson, Secretary Date
Board
of Directors
Windgate
II