WINDGATE II
BOARD OF DIRECTORS MEETING
Board
Members Present: Dan Stevenson, Vice
President; Noelle McCormick, Secretary;
Board Members Absent: Richard Adler, President
Representing
KPA, Inc.: Gina Spellman, Community Manager
Attending
from the Association Office:
Unit Owners
Present: 2504-E, 2540-A
Vice
President Stevenson called the meeting to order at
Karen
moved to approve the
TREASURER’S REPORT
Karen
noted that as of October 31, the Association was running at a surplus of $30,277
primarily due to under spending within the Maintenance & Insurance line
items.
Karen
recommended that $20,000 be moved from the Association's money market account,
and that a 3 to 3 1/2 year CD be purchased. Karen moved to approve this
recommendation. Noelle seconded. Motion
passed.
Dan
requested that the Delinquency Report be removed from the Financial Reports
included in the public copy of the Management Report. This information is to be
included only in the Confidential portion of the
Management Report.
None.
COMMITTEE REPORTS
B&G - Marilyn presented the Community Landscape Services'
proposals for landscape enhancements throughout the community. Marilyn stated
that the courtyards that were a priority were: 2514/2516, 2532/2534, 2536/2540,
2558/2560, the French drain at 2562, and 2574/2576.
In
reviewing the proposals, the Board felt that they could make a better
evaluation, if the proposals were setup by complete renovations either by courtyard
or individual addresses. Noelle offered to produce such a spreadsheet if CLS
could provide their proposals in an electronic format. Management will contact
CLS, and request this format.
Timing
of some of the items on the proposals was a concern, especially those that were
scheduled for fall enhancements as it is late in the year. Marilyn stated that all could take place in
the spring.
Windgate
II Meeting
Page
2
Newsletter – The newsletter was delayed, so that news from the
Annual Meeting could be included. Noelle noted that the newsletter is complete,
and she is awaiting Richard's return from vacation for final review.
2504-E
–
submitted a variance for further enhancements to the basement finishing of the
unit.
Although basement finishing/renovations are not a
new request to the Association, the state and county requirements for an egress
from a basement remodel is a new requirement. Given that there are different
unit models within the community, some with the ability to develop this egress
from limited common elements; other whose only option is an egress on common
elements, the Board requested that Management seek guidance from legal counsel,
solicit comments/guidance from Community Association Institute (CAI) and how
they may be addressing these types of situations, as well as comments from
management at Windgate I, who has already addressed this issue.
In the meantime, the owner of 2504-E, who is making
the basement renovations himself, was asked to provide the Board with a
statement from an engineering contractor that the needed renovations to the
basement window adhering to state/county requirements will not compromise the
building's structure. The Board also asked Management to have an engineer, on
behalf of the Association, inspect these renovations.
This variance approval is on hold based on the
requested information.
2506-C
–
submitted a variance for window replacement. As a color brochure was not
submitted, and language within the contractor's proposal did not provide an
explanation of cream capping, tempered in bath, grid (mullion) profile, and the
number of panes, this request was deferred until the owner provides this
information.
2510-B - submitted a request for the installation of a
satellite dish. Hal moved to approve as long as the Association's guidelines
for satellite dish installation are followed. Noelle seconded. Motion
passed.
2542-A - submitted a request of window replacement. Noelle
move to approve this request on the condition that the unit owner provides the
Association with a color brochure of the window choice and notations that those
choices adhere to Association Architectural Guidelines. Management will review
the brochure and if it meets the guidelines, the request is approved. Hall
seconded. Motion passed.
UNFINISHED BUSINESS
Tree/Stump
Removal – Davey Tree and CLS
submitted proposals for stump removal throughout the property. Based on
requirements given to each company, the proposals lack information regarding
all requested stump removals; or includes already contracted stump removal. The
Board asked Management to clarify with each contractor and request new
proposals.
NEW BUSINESS
Newsletter
Production Proposal – This proposal
was declined. Noelle agreed to produce the newsletter on a volunteer basis.
CLS – presented
an invoice for fall plantings. A proposal for these plantings was not presented
for Board review/approval. Windgate II strongly objects to paying for an
unauthorized proposal, but will agree to pay for the plant materials and
associated tax. Noelle moved to approve this recommendation. Hal seconded. Motion passed.
Windgate
II Meeting
Page
3
Serpentine
Wall Repair – a decision on this
repair was delayed until additional proposals can be solicited.
COMMUNITY MANAGER’S UPDATE
None
FINAL BOARD/RESIDENT COMMENTS
Trash
Cans - Management reported that the
trash cans were scheduled for shipment on November 11. Installation will take
place as weather allows.
Patio
Gates – the Board requested that Maintenance
evaluate the remaining patio gates throughout the community for replacement (many
patio gates were replaced in 2004).
Noelle
moved to hold an Executive Session at 8:50 PM. Karen seconded. Motion passed.
Year-end
staff bonuses were discussed.
Noelle
moved to exit the Executive Session at 9:02 PM. Karen seconded. Motion passed.
NEXT MEETING
Scheduled
for
Meeting
adjourned at
___________________________________ __________________________
Noelle
McCormick, Secretary Date
Board
of Directors
Windgate
II