WINDGATE II
BOARD OF DIRECTORS MEETING
Board
Members Present: Richard Adler,
President; Dan Stevenson, Vice President;
Board Members Absent:
Representing
KPA, Inc.:
Attending
from the Association Office:
Unit Owners
Present: 2504-E
President
Adler called the meeting to order at
Dan
moved to approve the
(4-0-1; Richard abstained as he was
absent from the November 16 meeting).
TREASURER’S REPORT
Karen
noted that as of November 30, the Association was running at a surplus of $32,923
primarily due to under spending within the Maintenance, Landscaping &
Insurance line items.
Karen
also reported that she had rolled over a $50M CD to mature in May 2008 with a
4.7% interest rate.
Management
reported that the Association's Master Insurance in due to renew in February.
Two insurers, CAU and Nationwide have solicited for the Master Insurance. The
Board agreed to have the insurance bid out to State Farm, CAU, and Nationwide.
None
COMMITTEE REPORTS
B&G - Dan reported in Marilyn's absence. He stated that he
and Marilyn are planning a walk-through of the areas that have questions which
came from the CLS spreadsheet (attached).
Dan
asked that the Board be ready to set priorities on the CLS proposals presented
in November.
Management
was asked to send the spreadsheet, less the costs, for a competitive bid from
Shenandoah Landscape Services.
Newsletter – The next issue of the newsletter is slated for the
February/March time period.
Windgate
II Meeting
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2
2514-A - submitted a variance for the installation of a
satellite dish. Dan moved to approve this request as long as all the
architectural guidelines were followed. Noelle seconded. Motion passed.
2504-E
–
submitted a variance for finishing the basement of the unit. As
Following much discussion, the Board requested that
the owner provide to the Association, the following:
1)
A signed License and Maintenance Agreement (copy attached) that relieves the
Association of any responsibility for the maintenance, repair or replacement of
the window as necessary. It relieves the Association of any responsibility for
the repairs to the common elements, limited common elements or adjoining units.
The owner shall install, maintain and repair the window in good order and in
accordance with all applicable County and Virginia laws, the Governing
Documents, and any specific conditions required by the Board.
Failure
of the owner to comply with the terms of this agreement may result in the
revocation of the License at the option of the Board, after fair notice to the
owner and the opportunity to cure.
2)
The owner must provide to the Association an independent structural engineer's
report that states the unit currently is structurally sound for the work that
will be performed, and there is no anticipated danger to the surrounding units.
3) The
owner must either provide proof of use of a licensed contractor, or establish
an escrow account to cover potential damages and/or repairs in the event the
Board revokes the License to perform the work. The amount to be held in escrow
will be determined by the Board based on a risk assessment by an
Association-hired structural engineer. Funds held in escrow will be released
back to the owner upon proof of passing appropriate
4) If
the unit owner performs the work without a licensed contractor, the aspects of
the project that are visible to common elements will be completed in a timely
manner, to be determined based on the Association’s independent engineer’s
report, but not to exceed 30 days from the establishment of an escrow account.
Final approval of this variance is on hold until all
requested information is received by the Association.
In conjunction with this variance, Management
requested an engineer’s report on the work proposed for the property at 2504-E
from Thomas Downey, Ltd. as the Association's engineer. Dan moved to approve
this proposal. Noelle seconded. Motion passed.
UNFINISHED BUSINESS
Tree/Stump
Removal – Davey Tree and CLS
submitted proposals for stump removal throughout the property. Based on
requirements given to each company, the proposals lacked information regarding
all requested stump removals. Management was asked to clarify the proposals
with each contractor. This was done. Noelle moved to accept the Davey Tree
proposal. Dan seconded. Motion passed.
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NEW BUSINESS
Unit
Owner Requests
2520-C - requested that the Board reimburse for a towing
fee. The resident parked in resident parking using a visitor's tag on a rental
car. Noelle moved to deny this request. Karen seconded. Motion passed.
2514-D – requested
replacement of three shrubs in front of the unit which have died. It was noted
that this same type of shrub was planted the year before, and they died as
well. The Board requested that a letter be sent to this resident stating that
the shrubs will be replaced in the spring as part of the Association's
landscaping plan.
2006
Parking Stickers – it was pointed
out to the Board that the parking stickers for the front of the property were
the stick-on type; while those for the back of the property were cling-ons. By
acclamation, the Board agreed that all residential parking stickers should be
of the cling-on variety from this point forward.
COMMUNITY MANAGER’S UPDATE
Management
reported that Dwayne had started another assessment of patio gates throughout
the property. At this point, it was determined that there were eleven (11)
gates in need of replacement. The Board requested that the assessment be
completed, and gate replacement will be prioritized from the final list.
None
NEXT MEETING
Scheduled
for
Meeting
adjourned at
___________________________________ __________________________
Noelle
McCormick, Secretary Date
Board
of Directors
Windgate
II